MONITORING AND EVALUATION
The M/E component of the programme will be built on the work done by the Monitoring & Evaluation of Energy for Development (M&EED) International Working Group led by Global Village Energy Partnership (GVEP) and EDF as well as on Department for International Development (DfID) of UK Government, International Atomic Energy Agency (IAEA), and the WB work on guidelines and methodologies for energy indicators for sustainable development. The selected indicators should clearly indicate the progress regarding the contribution of energy to the livelihood enhancement and contribution to the achievement of MDG goals.
The project will be monitored against the annexed M & E Framework, which builds on the CPAP M & E Framework. Progress against each of the indicators will be reviewed at least annually, and the tracking table updated accordingly. In order to facilitate the monitoring and evaluation of the future programme, baseline information related to selected indicators should be generated from the sample REDP project sites. The survey results will provide knowledge about the delivery, use and effects/impacts of the current energy programme; identify gaps and direct future actions. This study should be carried out during the first six months of 2011.
The Project will also monitor and report a core set of indicators relating to gender and social inclusion, empowerment and voice, livelihoods, and capacity development, as guided by UNDP.
In order to assess the programme performance at all levels, AEPC, PMU, WB and UNDP will carry out regular monitoring to ensure the quality, relevance and effectiveness of the project. UNDP field monitoring team will carry out regular monitoring visits to assist the project team in performing quality assurances and measuring the impacts of activities undertaken. The monitoring exercises will be made coordinated, consultative and participatory involving the DDCs, VDCs and local communities. The results of monitoring will become inputs for regular and mandatory programme review and evaluation. The PMU will prepare a monitoring plan every year that will also include quarterly regional review of programme activities.
The PMU will prepare monthly progress report (MPR to AEPC), Quarterly Progress Report (QPR to UNDP), trimester progress report (TPR to AEPC and WB) and Annual Programme Report (APR to AEPC and UNDP) every year. The programme will be subject to a mid-term evaluation by independent evaluators during the third year of operation (which will be undertaken by the larger RERL programme).
In addition, In accordance with the programming policies and procedures outlined in the UNDP POPP the project will be monitored through the following:
Within the annual cycle
- On a quarterly basis, a quality assessment shall record progress towards the completion of key results, based on quality criteria and methods captured in the Project M & E Framework annexed hereto.
- An Issue Log shall be activated in Atlas and updated by the Project Manager to facilitate tracking and resolution of potential problems or requests for change.
- Based on the initial risk analysis submitted (see annex 1), a risk log shall be activated in Atlas and regularly updated by reviewing the external environment that may affect the project implementation.
- Based on the above information recorded in Atlas, Quarterly Progress Reports (QPR) shall be submitted by the Project Manager to the Project Board through Project Assurance, using the standard UNDP report format. The signed QPR for the previous quarter shall be submitted with the Quarterly Work Plan and FACE by each NIM project to the concerned programme units for the release of quarter advance.
- A project Lesson-learned log shall be activated and regularly updated to ensure on-going learning and adaptation within the organization, and to facilitate the preparation of the Lessons-learned Report at the end of the project
- A Monitoring Schedule Plan shall be activated in Atlas and updated to track key management actions/events
- Annual Review Report. An Annual Review Report shall be prepared by the Project Manager and shared with the Project Board and the Outcome Board. As minimum requirement, the Annual Review Report shall consist of the Atlas standard format for the QPR covering the whole year with updated information for each above element of the QPR as well as a summary of results achieved against pre-defined annual targets at the output level. The M & E Framework and updated Tracking Tool will be annexed to the Annual Review Report.
- Annual Project Review. Based on the above report, an annual project review shall be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan (AWP) for the following year. In the last year, this review will be a final assessment. This review is driven by the Project Board and may involve other stakeholders as required. It shall focus on the extent to which progress is being made towards outputs, and that these remain aligned to appropriate outcomes. If necessary, following the Annual Project Review, the Annual Review Report should be revised and finalized.